Accessing and Managing Cash Abroad
Access to secure and reliable funds is critical when designing international programs. While participants may use a combination of cash, debit/credit cards, and mobile payments, program directors should consider the financial infrastructure of the host country and provide participants with destination-specific guidance. This page outlines planning considerations and best practices related to money access abroad.
Planning Considerations for Program Leaders
Know the Local Landscape
Identify how people typically pay for goods and services in your program location. Will students need to rely heavily on cash, or are digital payments broadly accepted? Local norms may vary significantly by country or region.
Prepare Participants to Use Cards Abroad
Encourage students to bring at least one credit card and one ATM/debit card, and to:
- Notify their bank of travel plans
- Confirm international transaction fees
- Ensure their ATM PINs are four digits
- Activate cards for international use
- Confirm expiration dates and bring valid cards for the full program duration
Discuss Currency Exchange Practices
Recommend participants:
- Exchange a small amount of local currency before departure
- Use official bank-affiliated ATMs or exchange offices
- Avoid exchanging currency with individuals on the street due to risk of scams or counterfeit bills
Include Financial Prep in Pre-Departure Content
Address money access and financial safety during pre-departure meetings or modules. Provide specific recommendations tailored to your destination(s), including expected out-of-pocket expenses.
Best Practices for Managing Cash on Site
Limit and Secure Cash
Advise participants to carry only the amount of cash needed for a few days at a time and to use a money belt, neck pouch, or other concealed method of carrying money.
Divide Resources
Participants should avoid keeping all cards and cash in one location. If possible, backup cards or emergency cash should be stored securely at accommodations.
ATM Use
Recommend using ATMs inside banks or well-lit public spaces. Participants should shield PIN entries and be alert to possible skimming devices or tampering.
Online Security
Caution students against using unsecured Wi-Fi to access banking apps or websites and remind them not to share full card details with unfamiliar vendors or over unencrypted channels.
Duke Resources and Policies
Travel Advances
If your program includes students who may not have access to credit cards or need cash up front, consider whether a travel advance is appropriate. For eligibility and procedures, refer to Duke’s Travel Advances Policy.
Foreign Travel Guidelines
For information on allowable expenses, receipts, and reimbursement procedures, review Duke’s foreign travel guidance.
